Booking Form

SECTION 1

Full Name (applicants must be 18 or over)

On Behalf of (Name of organisation)

Address

Select a date

Select a Time From

14:30

NOTE: Please include any preparation & clean down time within your hire period. Entry before or after your scheduled event will be charged extra.

Additional date(s) required

Purpose for which the accommodation is required:

Phone number

Accommodaton: (tick the room(s) you require)

Additional Items

Require use of Audio/Visual system (£22)

Setting up of tables & chairs (£POA)

Wheelchair access

Additional waste disosal

Attendance

The MAXIMUM number attending a public or private dance, or similar function, is ONE HUNDRED AND TWENTY and the MAXIMUM seated capacity for Concerts, etc. is ONE HUNDRED AND EIGHTY.

UNDER NO CIRCUMSTANCES SHOULD THESENUMBERS BE EXCEEDED.

Performing rights: N.B. Oxton Village Hall Premises Licence (no 001954) covers Public Entertainment (Music and Dancing), Theatre Licence and the consumption of Alcohol. It is the duty of the hirer to obtain permission for the performance of any musical, dramatic work, lecture, etc. on which copyright exists.

Playing field. If you intend to use the playing field (other than the children’s playground) please contact the Clerk to the Parish Council: ljparishclerk@gmail.com

Is ALCOHOL to be consumed on the premisis?

YES (If YES, please complete SECTION 2)

Is FOOD OR DRINK to be consumed on the premisis?

YES (If YES, please complete SECTION 2)

Will your organisation be bringing onto the premises any FLAMMABLE MATERIALS which could create a hazard?

YES (If YES, please complete SECTION 2)

Will you be bringing any PORTABLE ELECTRICAL/HEATNG EQUIPMENT?

YES (If YES, please complete SECTION 2)

SECTION 2 Consumption of Alcohol and drugs policy

Oxton Village Hall holds a Premises Licence (no.001954) under the Licensing Act 2003 issued by Newark & Sherwood District Council.

Please state number of people who will attend the event and are over 18.

The Hirer shall ensure that in order to avoid disturbing neighbours and to avoid violent or criminal behaviour, care shall be taken to avoid excessive consumption of alcohol. Drunk and disorderly behaviour shall not be permitted either on the premises or in its immediate vicinity. Alcohol shall not be served to any person suspected of being drunk or to any person suspected of being under the age of 18. Any person suspected of being drunk, under the influence of drugs or who is behaving in a violent or disorderly way shall be asked to leave the premises. No illegal drugs may be brought onto the premises.

Food or drink (please refer to the Kitchen users notice)

Please give brief details of the food and drink to be served at the event. (e.g. 3 course meal with hot food)

How many people will be served food and or drink

Flammable materials

Please give details of any flammable materials that will be brought onto the premises. Note that bringing flammable or high volumes of combustible, materials onto the premises will alter the Fire Risk Assessment which the hirer should update and provide to the OVHMC. Such materials are allowed on the premises at the discretion of the Committee.

Portable electrical (including heating) equipment

Please provide details of any portable equipment including heating) that you would like permission to bring into the premises.

Payments

Payment should ideally be by bank transfer to Nat West Bank - Account no: 97116823 Sort code 60 20 15, no later than 7 days following issuing of the invoice. Hirers should include the invoice number as the reference on bank transfers, and if paying by cheque, to write the invoice number on the back. If you need to pay by other means or have any queries please contact the Treasurer at oxtonvhtreas@gmail.com

Checklist of documents

Please take time to carefully read the below documents ;

1. Conditions of Hire
2. Fire Safety Policy
3. Kitchen Users Notice

Acceptance of Terms & Conditions

In consideration of you letting the above premises to me in accordance with my application I agree the above conditions and to any separate conditions and guidance contained in the above additional documents. I agree to pay the appropriate charges as determined by the Management Committee's current scale of charges and to be answerable for any damage done to the property or contents and to indemnify the Committee against any claims or demands arising from my use of the premises. I will observe the Terms and Conditions, Regulations and Fire Risk procedures, relating to the use of the premises.

Thank you for your application. You should receive a Confirmation of Booking Email within a few days otherwise, please contact The Caretaker on 07729 414123 or oxtonvillagehall@gmail.com

Booking Form

SECTION 1

SECTION 2

Consumption of Alcohol and drugs policy

Food or drink (please refer to the Kitchen users notice)

Flammable materials

Portable electrical (including heating) equipment

Payments

Checklist of documents

​Please take time to carefully read the below documents ; 1. Conditions of Hire 2. Fire Safety Policy 3. Kitchen Users Notice

Acceptance of Terms & Conditions

Please take time to carefully read the below documents ;

1. Conditions of Hire
2. Fire Safety Policy
3. Kitchen Users Notice